WARDEN · CARE HOME COMPLIANCE AUDIT TRAIL: COMPLETE ✓ SALVUS INDUSTRIES · ZELICRA.COM
For UK care homes

When the inspector asks "who read this policy?" — you'll answer in seconds.

Warden turns every policy and notice into a read-and-sign record: who it went to, when they opened it, when they signed, and the exact words they signed against. A CQC-defensible audit trail, built automatically.

Book a single-home pilot ▸ Watch the demo
One home. Your real policies. Inspection-ready in a week.
Live acknowledgement register
Warden notice acknowledgement register — per-staff status showing who opened and signed a medication policy and when
OPENED 6 APR, 4:30PM SIGNED ✓
The differentiator

Read-and-sign, with evidence that survives scrutiny.

"We emailed it to everyone" is not an audit trail. Warden records the full chain for every staff member, on every notice — automatically.

  • 1
    PublishedThe policy goes out to exactly the staff who must read it — with a deadline.
  • 2
    OpenedWarden records the moment each person opens it. opened_at · device · IP
  • 3
    SignedStaff type their name to sign — against the exact version they read. signature · acknowledged_at
  • 4
    ChasedAnyone outstanding gets reminders — one tap to resend to everyone overdue.
  • 5
    Re-versioned — everyone re-signsUpdate the policy and Warden re-issues it for a fresh round of sign-off. The previous version's signatures are preserved as history — v2's acknowledgements never blur with v1's. version · re-acknowledged_at
Also inside

Your whole home's compliance, at a glance.

01 / TRAINING COMPLIANCE MATRIX

Every carer × every mandatory course. Green or red. No surprises.

The matrix shows the entire home in one screen — who's up to date, who's expiring soon, who's overdue. The compliance score updates live as records change, and the whole thing exports to PDF or Word for inspection day.

  • Live per-home compliance score
  • Import existing records from a spreadsheet — no retyping
  • One-click PDF or Word export for inspectors and head office
Warden training compliance matrix — staff versus mandatory courses with red/green status and compliance score
Training matrix
02 / BUILT FOR CARE STAFF

No passwords. No training course to use the tool.

Carers sign in with a magic link — no password to forget on a night shift. They see exactly two things: notices waiting for their signature, and notices they've done. That's the whole interface.

  • Magic-link sign-in for staff — nothing to remember
  • Works on any phone — no app to install
  • Staff list imports from CSV in one step
Warden manager dashboard — active notices, pending acknowledgements and overdue items
Manager dashboard
03 / INSPECTION-DAY REPORTS

The evidence pack, already written.

Compliance summaries, acknowledgement registers, and notice packs — exportable as PDF or Word the moment someone asks. Every action in Warden is logged, so the paper trail exists whether or not you remembered to keep one.

  • Compliance summary reports on demand
  • Notice packs (PDF or Word) with the full acknowledgement register attached
  • System-wide audit log, kept automatically
Warden notices list with acknowledgement progress per notice
Notice register
04 / SAFER RECRUITMENT

Safer recruitment, tracked to expiry.

DBS, right-to-work and references for every staff member — held with the same red/green expiry tracking as training. Warden flags a DBS before it lapses, not after. Documents stored securely, manager-only.

  • DBS, right-to-work and reference status per staff member
  • Expiry alerts in good time — renew before it lapses, not after
  • Documents stored securely, visible to managers only — CQC Reg 19
05 / DoLS REGISTER

DoLS that never lapse unnoticed.

Track every Deprivation of Liberty authorisation — standard or urgent, by resident — with expiry alerts well before they run out. A lapsed DoLS is among the most common inspection findings. Warden makes it impossible to miss.

  • Every authorisation logged by resident — standard and urgent
  • Expiry alerts well ahead of the authorisation running out
  • One register, ready to show — no more spreadsheet hunting
Inspections aren't won on the day. They're won by the home that can prove what happened on every other day.
The Warden operating principle
Everything inside

Live today — and honest about what's next.

📋Policy & notice read-and-signPublish, assign, collect typed signatures with full audit metadata.
🕰️Acknowledgement audit trailOpened-at, signed-at, signature, device and IP — per person, per notice.
🔔Reminders & resendChase outstanding signatures individually or all at once.
✅Training compliance matrixStaff × mandatory courses with live compliance scoring.
🔑Magic-link staff sign-inPasswordless access for carers, on any phone.
📥CSV importsStaff lists and training records from your existing spreadsheets.
📄PDF & Word evidence packAcknowledgement registers and training reports — export as PDF or Word.
🗄️Notice archiveHistoric policies kept with their full signature history.
📊Compliance reportsSummary reporting for managers and head office.
🛡️Safer recruitment (DBS/RTW)DBS, right-to-work and references per staff member, tracked to expiry.
🔁Policy versioning & re-acknowledgementPublish a new version and everyone re-signs; old signatures kept as history.
⚖️DoLS authorisation registerStandard and urgent authorisations by resident, with expiry alerts.
📅Policy review-due remindersKnow when a policy is due for review before it goes stale.
🔒Secure document storageSensitive records kept manager-only, not in the staff view.
In development — not yet live
Supervisions & competency tracking
See it run

The one-minute tour.

From publishing a policy to a signed, exportable register — the whole loop.

Pricing

Honest pricing. No 12-month lock-in.

The big compliance platforms hide their price behind a sales call and a year-long contract. Warden's is on the table.

£99 / home / month
No setup fee · cancel any time
  • Everything live today — read-and-sign, training matrix, recruitment, DoLS
  • Unlimited staff and policies for the home
  • PDF & Word evidence packs included
  • No setup fee, no 12-month contract — cancel any time
Book a single-home pilot
Groups & multi-home operators — let's talk.
Start small

Book a single-home pilot.

One home, your real policies, your real staff list. If it doesn't make your next inspection calmer, walk away.

  • → 01Set up in days, not months — we import your staff list and policies with you.
  • → 02Carers need zero training — open the link, read, type your name.
  • → 03You keep the evidence. Every register exports to PDF or Word, pilot or not.